CBA Computer Center
it_service@cba.edu.kw
MICROSOFT OUTLOOK LAB RESERVATION MANUAL
Using room reservation built in office 365


 

Part 1         Using Microsoft Office Outlook. 2

1:     Open the calander in Microsoft Office Outlook. 2

2:     Add the list of the labs.. 3

3:     Reserve a single lab event 6

4:     Reserve a series of lab events. 11

5:     Edit or Cancel a single reservation. 16

6:     Editi or Cancel a series reservation. 18

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                                                                                        

                                                                                        


Part 1                    Using Microsoft Office Outlook

1:    Open the calander in Microsoft Office Outlook

1.1)         Open Microsft Office Outlok.

1.2)         Press the Calendar icon at the buttom left corner.


2:    Add the list of the labs..

2.1)         From the toolbar click on “Open Calender” list.

2.2)         Select “From Room List…”.


 

2.3)         A room list window will open.

2.3.1-               Make sure in the “Address Book” says

 “All Rooms - user@cba.edu.kw” .

2.3.2-               Double click the required lab
(where tha capacity is the number of clients in the lab)

2.3.3-               Press “Ok“ .

 



2.3.4-               Labs will appear in your calender under “Rooms” Group.

 

 

3:    Reserve a single lab event

3.1)         From Calendar view press “New Meeting”.


 

3.2)         In the new metting window fill the reservation information.

3.2.1-               Type the Subject of the event (optional).

3.2.2-               Set the date and time.

3.2.3-               Write a note to be viewed to participants (optional).

 


 

3.2.4-               Press “Room” button to list all labs .

3.2.4.a)  Make sure in the “Address Book” it says
“All Rooms - user@cba.edu.kw”.
3.2.4.b) Double click the  required lab.
3.2.4.c)  Press “OK”.

 

 


 

3.3)         After choosing the lab with the time and date set.

3.3.1-               You can check  the Suggested time.

3.3.2-               You can add people as participants to join the event.

3.3.3-               Press “Send” .

 

 

3.4)         You will receive a confirmation email of the reservation.

 

 


 

4:    Reserve a series of lab events.

4.1)         From Calendar view press “New Meeting”.

4.2)         In the new metting window fill the reservation information.

4.2.1-               Write the Subject of the event (optional).

4.2.2-               Write a note  to be viewed to participants (optional).

4.2.3-               Press the Recurrence button to open the "Appointment Recurrence" window to set the time.

4.2.3.a)  Set the Appoitment time : start, end, duration.
4.2.3.b) Set the Recurrence pattern: daily or weekly…..
4.2.3.c)  Set the Range of the resurrence , start and end dates.
note: that you can't reserve more than 180 days.
4.2.3.d) Press "OK" to set the shcedule .

 

 

4.2.4-               Press “Room” button to list all labs.

4.2.4.a)   Make sure in the “Address Book” say
“All Rooms - user@cba.edu.kw”
4.2.4.b) Double click the required lab/labs.
4.2.4.c)  Press “OK”.

 

 

4.3)         After choosing the lab with the time and date set.

4.3.1-               You can add people as participants to join the event.

4.3.2-               Press “Send”.

 


 

4.4)         You will  recive a confimation email.

 

 


5:    Edit or Cancel a single reservation.

5.1)         In the calander view Microsoft Office Outlook activate your calendar.

5.2)         The reservation  will appear in your calendar.

5.3)         When you hover the mouse over the resevation you will have a pop up with the resevation detail.

5.4)         To edit the reservation click on  "Open" icon, a window will be opened to edit the reservation information,   then press  Send Update button.

5.5)         To cancel the reservation, click on “Cancel Meeting “icon, a window will be opened, then press Send Cancelation button.

 


6:    Editi or Cancel a series reservation.

6.1)         In the calander view Microsoft Office Outlook activate your calendar.

6.2)         The reservation made, will appear in your calendar.

6.3)         When you hover the mouse over the resevation you will have a pop up with resevation detail.

6.4)         The "Recurrence" icon would indicate that this is a series with multiple date.

6.5)          To edit the reservation : Click on the reservation then click on the "Open"icon  then:,     

6.5.1-               To edit the single event, choose" Open Occurrence".
The edit steps previewsly shown in   section 5.4.

6.5.2-               To edit the whole Series, choose " Open Series”.

6.5.2.a)  To edit the time, click on “Recurrence" icon on the next window.
6.5.2.b) Edit the reservation information, Subject, note then click on "Send Update" button.

                  you will receive a confirmation email.

6.6)          To cancel the reservation: Click on the reservation then click on the "cancel Meeting "icon:

6.6.1-               To cancel the signle event  choose "Cancel Occurance"  .

6.6.2-               To cancel the whole Series  choose "Cancel Series.

6.6.3-               Click on “Send Cancelation” button.